How to use Microsoft Copilot responsibly while protecting sensitive company data and maintaining productivity.
## Understanding Data Sensitivity
Before using AI tools, classify your data:
- Public: Safe for any AI tool
- Internal: Use only company-approved AI tools
- Confidential: Avoid AI tools entirely
- Restricted: Never use AI tools
## Best Practices for Teams
### 1. Data Classification
Always check your organization's data classification policy before using AI tools.
### 2. Use Approved Tools
Stick to company-approved AI tools like Microsoft Copilot for Business.
### 3. Review Outputs
Always review AI-generated content before sharing or using it.
### 4. Train Your Team
Ensure everyone understands AI safety guidelines.
## Microsoft Copilot Safety Features
- Data residency controls
- Audit logging
- Content filtering
- User access controls
## Creating Safe Workflows
1. Identify safe use cases - Start with non-sensitive tasks
2. Document processes - Create clear guidelines
3. Monitor usage - Track what's being processed
4. Regular reviews - Update policies as needed
## Common Pitfalls to Avoid
- Don't paste sensitive data into public AI tools
- Don't rely on AI for critical business decisions
- Don't ignore company policies
- Don't skip the review process
Building AI-safe workflows protects your organization while maximizing productivity benefits.